Permanent Membership Documents

Permanent Membership Documents

Outside User Packet

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President’s Message – February 2014

As you have read elsewhere in this newsletter, the Permanent Membership Initiative is officially a success.  Seventy-seven (77) households of our current HOA membership have signed the Declaration, thereby agreeing to the establishment of the new Amended and Restated Bylaws which provide for permanent membership.  This number exceeds the two-thirds requirement in our current bylaws for passing an amendment.  Additionally, the Declaration required that at least sixty (60) households sign up as Recreational Members for permanent membership to pass.  This requirement was also met, with a total of seventy-three (73) homes signing up as Recreational Members.  Two other homeowners, who were not members this past year, have signed the Declaration.  So at this point in time, seventy-nine (79) Chestnut Creek homeowners will become Permanent Members.  This is truly a milestone achievement for our neighborhood.

But the membership drive is nowhere close to being completed.  The ultimate goal is to have membership numbers exceeding those that our neighborhood has experienced over the past several years.  This would require about 40 additional homeowners to sign up for Permanent Membership.  The Board and the PMIC will continue efforts to reach out to all Chestnut Creek homeowners to inform them about the benefits of permanent membership.  We will be sending out letters in the very near future, likely via certified mail, to all homeowners who have not yet signed up.  The intent of this letter is to further inform these homeowners about their options, particularly those that might not have gotten information on Permanent Membership through the information that the HOA has delivered directly to mailboxes.  We will attempt to send these letters to the owners of all rental properties in the neighborhood.

Our outgoing bylaws had two classes of membership available to homeowners, Class A (Civic) and Class C (Recreational).  Class C members have access to the neighborhood pool and tennis amenities, while Class A members do not, but pay a lower dues amount.  Class A membership is limited to those who moved into the neighborhood prior to January 1, 1996.  So this class of membership was only available to a limited (and shrinking) number of homes.  The new bylaws also allow for two classes of membership which are similar to our current bylaws, but without the restriction on when the homeowner moved into the neighborhood.  I have heard from several homeowners who would like to contribute to the maintenance and upkeep of our common areas, but previously didn’t qualify for Class A membership.  With the new bylaws, now is a prime opportunity to sign up as a Civic member and be able to contribute to the upkeep of our common areas.  The new bylaws only allow for homeowners to sign up as Civic members for the first two years after the new bylaws go into effect.

The next step in the process is for the Board to officially approve the recording of the Declaration, send the Declaration and attached signature pages to the attorneys for review, and then have the documents recorded at the Cobb County courthouse.  This process will likely take about three weeks and will begin around the first of March.  Then, the new Bylaws will take effect on April 1, 2014.  Therefore, all of those homeowners who would like to be included in the original Declaration that will be filed at the courthouse need to have their documents signed and notarized by the end of February 2014.

After April 1, 2014, those that haven’t signed the Declaration run the risk of being subject to a $1,000 initiation fee if they wish to join the HOA.  Additionally, future buyers of non-member homes are subject to the initiation fee (if the buyer wishes to join the HOA).  These fees are often negotiated at closing.  Joining now as either a Civic or Recreational member eliminates any concern about initiation fees applying to you.  So now is the time to take action, support the neighborhood, and join seventy-nine of your neighbors in our new membership model.

Chestnut Creek Women’s Club News

The Chestnut Creek Women's Club is having a great season with a Wine Tasting, a Jewelry Party, a Christmas Celebration, and a Chili-Cook-Off checked off on our calendars thus far.  Up next, we're playing Bunco.  Joining Women's Club is a great way to connect with girls of all ages and stages of life right here in your neighborhood.  Whether you've lived here "forever" or are new to The Creek, you'll always have a good time at our events.

Last year's Women's Club clothing drive was such a success, we're doing it again.  We'll take your gently used spring and summer women's business attire, women's shoes sizes 8 and larger, purses, and children's clothing to the Atlanta Day Shelter for Women and Children.  If you'd like more information or would like to arrange a pick-up of your donated items email Julie Stewart at juliematt@comcast.net.

We have a membership drive every fall but it's never too late to come join us.  We even invite husbands or boyfriends (your choice:) to some of our parties. If you'd like to get involved contact Sally McGinn at sallymcginn@comcast.net.

Social Committee Opening

We’re looking for a new chairperson to head our Social Committee and plan fun neighborhood events and parties. Please contact Jeannine Brock at jeannine_brock@hotmail.com for details.

Tennis Update

The mixed double Chestnut Creek team will be starting a new season here in 2014. The first home match will be on January 5th at 1 PM. Anybody is welcome to come out and watch. And if you find tennis interesting you are welcome to join the team. We will usually have practice on Saturday afternoons around 1 PM. Bring out your racket and give it a try :-)

If you would like to hear more about tennis options, please feel free to call the Christoffersen's at 770-565-1066.

Last Home Match of the Winter Season:
February 16th at 1PM
Spring Women’s Doubles Season:
Mid-March thru end of April
Matches played on: Sunday from 1-5PM
Spring Men’s Doubles Season:
Mid-March thru end of April
Matches played on: Saturday from 9-1PM

Pool Update – August 2013

It is hard to believe there is less than one month to go for the 2013 pool season L As the pool time comes to a close, here are a few reminders and updates:

  • The last day of the pool season is Sunday, September 15th. Please check the Lost & Found for towels, clothing and/or pool toys your family may have left behind. On September 16th, all items in Lost & Found will either be thrown out or donated.
  • I know we got off to a rocky start with the diving board and we are searching for a new board which will fit into our limited HOA budget. Chestnut Creek divers really know how to wear out a diving board and one day, I expect to see one of our own win a Gold Medal in the Summer Olympics! Once we do install a new board, please remember the following diving board rules:
    • Only one diver at a time is permitted on the board.
    • Divers must dive or jump using one bounce.
    • Divers must dive or jump straight off the end of the board. Do not jump/dive off the side of the board.
    • The area under the board must be clear of swimmers before diving or jumping.
    • Do not hang from underneath the diving board. This puts too much stress on the board.
  • With school back in session, the pool closes at 8pm Sun-Thurs. SAYOR hours are in effect Monday-Friday all day. Lifeguard hours are Sat & Sun through September 1st. Labor Day will be the last day for lifeguards. September 2-15th will be SAYOR hours only.

Finally, Chip, Mike and I want to extend our best wishes to the next members of the Pool Committee. No one has stepped forward, yet, to join this committee but I have great faith that one day, (hopefully sooner, rather than later J), a few neighbors will come together and take the reigns at Chestnut Creek Pool. We will be around in the off season to help with the transition and look forward to another great pool season beginning May 17, 2014!

Take Care!
Sarah Coffey